Go Paperless
Run Your Flower Shop Paperlessly
With Digital Florists you can run your Florist business without paper, saving you money and improving your Eco-Florist credentials.
"No orders missed, even on Christmas Eve."
"Revolutionised how I spend my time."
"Easier to use, quicker support."
Everything you need
Everything You Need to Run a Paperless Flower Shop
Digital Order Capture
Digitally capturing your orders means missed orders are a thing of the past.
Mobile App for Your Whole Team
Use Digital Florists App to mark orders as ready and manage deliveries on the go.
Label Printing
Eliminate handwritten order forms while keeping polished, accurate delivery labels.
Digital Delivery Runs
Digital delivery runs mean drivers have all the information they need in their hand.
E-Signatures for Events
Collect digital signatures for you T&Cs for events keeping keeping you protected.
Automated Receipts & Updates
Customers get automatic order updates and receipts by email or SMS.
Cloud Storage for Everything
Every order, invoice, customer record, and delivery photo stored securely in the cloud.
Photo Documentation
Photograph on delivery, the image is saved to the order - perfect for customer queries.
Paperless Invoicing & Accounts
Generate, send, and track invoices digitally. Account customers can view and pay online.
Why Florists Are Going Paperless
Eco-Friendly Brand & Cost Savings
Align your brand story of natural beauty with a genuine commitment to the environment and sustainability. Imagine being able to tell your customers how many trees you have saved by operating paperlessly.
Going paperless isn't just good for the planet, it's good for the bottom line, saving you money on paper, ink/toner and shredding.
Real-Time Digital Orders Access From Anywhere
Digital Florists replaces order pads and printed run sheets, with a single system your team can access from anywhere on any device.
The Digital Florists app puts the system in every team member's hands. Drivers get routes and delivery notes on their phone. Florists mark orders as made and upload photos from the workbench. Owners check sales and manage from anywhere.
Enhanced Customer Experience & Collaboration
Using the system paperlessly means order notifications are sent out in real time improving customer service. Business customers get their E-invoices straight to their inbox improving efficiency.
Proposals and mood boards can be viewed from anywhere and digitally signed. Teams can see what is done and what is to-do by viewing and completing tasks from anywhere.
Automated Reporting & Analytics
Having everything digitised means you data is accessible easily and from anywhere.
Need last year's Mother's Day orders to plan this year's stock? It is a two-second search. Need to check what card message went on a sympathy order from three months ago? Instant. Every record is searchable, sortable, and accessible from any device.
Security, Scalability & Stability
Cloud backup protects orders and client records from spills, fire or simply being misplaced. Role-based access keeps sensitive data GDPR-compliant and locked down. The system grows with you.
Going paperless does not mean giving up choice. If you still want to print an invoice or a delivery run sheet, you can. Paperless means you do not have to, not that you cannot.
“It totally knocks the socks off previous software and has revolutionised how I spend my time. To help reduce my carbon footprint I wanted to go paperless, and this was not possible on either system or other solutions that were on the market at the time.”
Gemma is a partner in Digital Florists.
Questions About Going Paperless
Not at all. Most florists are fully paperless within a week of going live. We handle the setup - including importing your existing customer data, account balances, and order history. If you can use a smartphone, you can use Digital Florists. Our support team is with you every step of the way, and we offer free one-to-one training sessions to get your team confident before you start.
Digital Florists works in your browser and syncs continuously, so a brief connection drop will not lose any data. Many florists also use their phone as a mobile hotspot backup. The driver app caches route data so deliveries continue even in areas with poor signal - photos and statuses sync automatically when the connection returns. Your data is always safe.
Of course. Going paperless does not mean you cannot print - it means you do not have to. You can print delivery run sheets, invoices, or order summaries whenever you choose. In fact, label printing is a core feature: you will still print professional card messages and delivery labels, which is an important part of the finished product. The difference is you stop printing the bulk paperwork - the order forms, the run sheets, the filing.
Absolutely. Your data is encrypted in transit and at rest, backed up daily, and stored securely on enterprise-grade infrastructure. It is far safer than paper records, which can be lost in a flood, damaged by fire, or simply misplaced. You can access everything from any device with your login, and you always remain the owner of your data. Every order also gets sent to you for you to store on your computer meaning should our servers be in accessible, for any reason, you are able to find what orders you have for the day and can operate.
The app is optional but transformative. Drivers benefit the most - they get routes, delivery notes, and navigation without printed sheets. Florists can use it to mark orders as ready and upload photos from the workbench. Owners love checking in on sales and orders from anywhere. Each team member can use as much or as little of the app as they like - there is no extra cost per user.
Label printing is built into Digital Florists. You type the card message when taking the order, and it prints on a professional label along with your address label. However there is a setting to only print out addresses labels if you prefer to hand write your cards. This is one area where printing actually improves quality: a crisp, printed address looks more professional and legible than a handwritten one.
Everything Works Together
Orders sync to deliveries. Events generate production lists. POS updates inventory. No double-entry, no switching between apps.
Grow Green, Cut Out the Paper
Body: See our tried-and-tested, eco-friendly paperless system for florists in action. Streamline your workflow while caring for the planet. Book a demo and discover how easy it is to make the switch.