Events - Florist Proposals & Quotes
Florist Proposal & Quote Software
Build branded proposals couples can sign on their phone. Cost recipes stem by stem, track manual deposits, and generate a buy list when the event is finalised.
"The app gave me the confidence to go paperless."
"No more fighting with printers or forgetting to put the bins out."
"Easier to use, with quicker support than our previous software."
After the demo, choose whether and when we set up your 30-day no-card trial.
Everything you need
Proposal & Quote Software Features, From Pricing to Production
Branded Proposals
Proposals that look like your studio. Mood boards, itemised pricing, your logo and colours.
E-Signatures & Deposit Tracking
Couples review and sign online. Deposits and balances are tracked against each event, so you always know what's paid and what's due.
Recipe Management
Build recipes with stems, foliage, sundries and labour. See margins in real time.
Live Cost Tracking
As you build proposals, see exactly what each arrangement costs and your profit margin.
Auto-Generated Buy Lists
When you finalise an event, Digital Florists builds the buy list for it automatically.
Production Timelines
Automated task lists let you and your staff know what to do and when. Nothing gets forgotten.
Venue Database
Save venue details, contact info, load-in procedures. Reference past events easily.
Proposal Versions
Create quote variations safely. Full version history tracked.
Event Calendar
See all your events at a glance. Know what's coming up for the months ahead.
One Order Per Destination
Events going to more than one address generate an order per delivery address, each ready to prep and route.
Next step
See it working in your shop
Book a demo with a real florist. We'll tailor it to your team and answer anything pricing can't.
Why Florists Choose Digital Florists for Proposals
Beautiful On-Brand Proposals
Impress clients with professional layouts and clear pricing. Customise proposals with drag-and-drop images, your logo, and brand colours.
Save templates for speed, toggle tax settings, and control price visibility. Every proposal is fully customisable to reflect your style and brand identity.
Organise Events from Anywhere
Digital Florists is cloud-based, so you can manage your wedding or event business from any location. Access concepts, recipes, quotes and orders securely.
The system is designed to be used paperlessly so everything you need is on hand. However you can generate professional PDFs and staff make-up sheets from the web dashboard whenever you or your team need a hard copy.
Automated Production Workflows
Set customisable triggers so you never forget to follow up or finalise an event. When an event is confirmed, Digital Florists generates production tasks for your team automatically.
Each event's recipes combine into a single buying list for that wedding, so there is no adding up by hand. Fewer ordering errors, and nothing missed or forgotten.
Version Control & Precision Pricing
Every conversation and revision is saved automatically. Access original quotes instantly without sifting through emails to verify what was agreed, with all your event communications kept in one place.
Track stems, labour, and expenses in real time as you create. The live cost summary shows your margins clearly, so you can price with confidence on every event.
Grow Your Event Business
Save recipes, ingredients, media and templates for quoting and proposals. Theme for different types of events. This makes quoting fast and consistent for your entire team.
Automated reminders handle follow-ups for you, and production tasks keep the workroom on schedule.
Spend less time on admin and more time creating.
“The events portal makes wedding quotes a breeze. No more pricing headaches - it's a real time-saver.”
Common Questions About Events
Yes, proposals feature your logo, brand colours, and custom sections. You control the layout and can save templates for different event types - weddings, corporate events, funerals.
Yes, build recipes with stem costs, labour rates, and container prices. As you add items to proposals, you see real-time cost and margin calculations.
Once an event is confirmed, Digital Florists generates a production timeline based on your recipes. It schedules prep tasks, processing times, and construction windows so your team knows exactly what to do when. These automations are set by you so you stay in control. Set them once, and the platform keeps the schedule for you.
Clients can request changes through the proposal portal. You review and create new versions, maintaining a complete history of what was quoted and when.
Honestly, not one that carries the whole job. Free tools cover the pretty PDF but stop short of recipes, live margin and buy lists, which is where the hours go. Digital Florists Events is part of a paid platform starting at £75/mo, and there's a 30-day trial with no card needed, so you can build a real proposal before paying anything.
Yes, and that's the point: even a single-delivery wedding gets a proposal that goes through months of amendments, deposit tracking, and make-up tasks that start ahead of the day. All of that lives in Events. Once the event is finalised, its orders land on the orders dashboard ready to make up and deliver like any other order, and if the flowers go to more than one address, Events creates an order per delivery address automatically.
Yes, a few. The Events plan gives you five everyday orders a month (per shop) for the odd walk-in you key in by hand. The orders Events creates for your weddings and events do not count towards that five. If you want to run a proper day-to-day retail shop, with repeat orders, retail products and website or relay orders flowing in, choose Complete. POS is a separate £15/mo add-on on Orders or Complete.
We start with your existing client list and branded proposal template. Each event you quote adds to your saved templates, recipes and pricing, so the next one is quicker to build. Order history migration depends on what your previous system can export, and we confirm what can move before setup.
One wedding, end to end
A Proposal From Enquiry to Buy List
Feature lists don't show you how the work flows. Here's one proposal, from the enquiry landing in your inbox to the buy list and final balance, and what Digital Florists Events does at each step.
The enquiry lands
A couple fills in your branded enquiry form: date, venue, budget, colour palette, a link to their Pinterest board. The enquiry arrives in your dashboard as a new lead, and if you've worked the venue before, its contact details, load-in procedure and parking notes are already saved in your venue database.
No retyping from an email thread, no hunting through last year's diary for the venue manager's number. The enquiry, the venue and the couple's details are connected from minute one, and one click turns the enquiry into an event, ready to quote.
The proposal goes out
Pick a saved template and the layout, fonts and section order populate themselves. Drop in the mood board, write the design narrative, add the arrangements. Itemised pricing carries through automatically, and you control what the couple sees: per-item prices, section totals or one bottom line.
A proposal that used to swallow half a day at the kitchen table goes out the same afternoon. Templates keep your quoting consistent across the team, so the proposal a Saturday designer sends reads the same as one you'd send yourself.
Sign-off on the couple's phone
The proposal goes out as a branded link. The couple reads it on their phone, scrolls the mood board, reviews every priced line and signs electronically. You can also share a read-only link with the planner or venue coordinator, so everyone is looking at the same approved version.
Every revision is kept in version history, so a colour change at week six never buries week two's notes. Deposits and balances are tracked against each event: you log what's been paid and what's due, and the event record holds the running position so there's no separate spreadsheet.
Recipes price the work
Behind every arrangement sits a recipe: the stems, the foliage, the sundries and the labour minutes. As you design, the live cost summary updates, so you know the margin on the bouquet before the couple ever sees the price.
Recipes are the same data your designers work from. Printable recipe sheets and make-up sheets come out of the web dashboard for the workroom team, so the arrangement you priced in the proposal is the arrangement that gets made up on the day. Reuse recipes across weddings and your quoting gets faster every season. Proportion guides like the 3:5:8 rule turn into stem counts, and stem counts are exactly what a recipe holds.
Finalise, and the buy list builds itself
When the event is finalised, Digital Florists builds the buy list for it automatically: every stem across every arrangement, aggregated by stem and by colour, ready for the wholesaler. No counting stems by hand the night before market.
Production timelines and team task lists generate at the same time, scheduled back from the event date: conditioning, make up, packing, load-out. Each job lands in Tasks with an owner and a deadline, so the week of the wedding runs to a plan rather than a memory.
From proposal to the van
This is the part no proposal-only tool can do. A wedding going to more than one address (arch to the venue, bouquets to the bride's home, buttonholes at the hotel, table centres moved to the reception) is built once with every delivery accounted for, and Events generates an order per delivery address.
Each order lands in the orders dashboard alongside your other event orders and the odd everyday order you've keyed in, ready to prep and route on the day's delivery run. Nothing is copied into a second system and no delivery relies on a hand-written list in the van. Single-delivery weddings work the same way: built in Events, delivered from the orders dashboard; see how wedding and event florists run the workflow.
Close-out and the final balance
After the venue is broken down, the final invoice comes from the same event record, so there's no re-keying of line items. Extras stay against the event, and the payments you logged show what's left to collect.
Then comes the part most studios never get to see: actual cost against the original quote, wedding by wedding. By season-end you know your average event value and where your margin really lives, which makes pricing next year's bookings a calculation instead of a guess.
Digital Florists Events is its own £75/mo plan, with five everyday orders a month for the odd walk-in. Choose Complete if you also run a day-to-day retail shop. See pricing or read how our wedding and event florist software fits the day-to-day work.
Everything Works Together
Orders sync to deliveries. Events generate production lists. POS updates inventory. No double-entry, no switching between apps.
Ready to Price Your Next Proposal?
See the proposal builder in action. Book a demo and we'll price a real wedding with you, from first quote to buy list, using your studio's numbers.