Wedding Florist Software for Proposals, Recipes and Setup Day

A couple lands on your website and fills in your branded wedding enquiry form. Date, venue, budget, colour palette, must-have flowers, link to their Pinterest. The enquiry hits your dashboard as a new lead, alongside your everyday retail orders, so nothing lives in a separate inbox you have to remember to check.

You can triage at a glance: out-of-area dates, fully-booked Saturdays and budgets below your minimum are obvious from the list, so you spend your design brain only on the enquiries worth winning.

One click turns an enquiry into an event, ready to quote. Pick a saved proposal template (luxury marquee, intimate registry office, full church installation) and the layout, fonts, colours and section structure populate themselves. Drop in the mood board, write the design narrative, add the arrangements you are proposing and the system carries every priced line item through automatically.

Stem-by-stem recipes do the costing in the background. You design; the live margin number updates as you go, so you always know whether the bouquet you just sketched in your head pays for the team that will make it.

The proposal goes out as a branded link the couple opens on their phone. They can read the design narrative, scroll through the mood board, review every priced line, and sign electronically. No PDFs to print, no email-trail of "did you get my reply?". Every version is stored, so a colour change at week six does not bury week two's notes.

Deposit and balance tracking is handled inside the proposal record: you log when the deposit arrives, when the balance is due, and which milestones have been paid.^* The system holds the ledger so you always know where each wedding stands financially without keeping a separate spreadsheet.

^* Digital Florists tracks deposits and balances against each event.

When the event is finalised, the system generates the work behind it: the buy list for the wedding (every stem, by colour), the production timeline (when each arrangement needs to be conditioned, designed and packed), and the team task list (who is doing what, on which day, in which order). And if the wedding goes to more than one address, an order per delivery address, each landing in the orders dashboard ready to prep and route on the day's delivery run.

Multiple weddings on the same Saturday share the same production timeline, so you can stagger pre-orders with suppliers, balance workroom hours across your team, and see early when a particular weekend is going to need an extra pair of hands long before the panic sets in.

Setup day is run from the web dashboard. The day's schedule, the per-arrangement count, the venue contact, the setup and breakdown windows. Anyone on your team can pull it up and see the same plan.

The Companion App handles the delivery side of the day: stem and arrangement runs to the venue, multi-vehicle runs when one van will not cover the volume, late additions called in by a panicking planner an hour before the ceremony. Drivers get the optimised route, the venue address and the contact number; the delivery portal shows each run and its stops being ticked off as the day unfolds.

Once the venue is broken down, the wedding closes: final invoice raised from the same proposal record (no re-keying of line items), any extras added on the day captured against the order, and the deposit balance applied automatically. The wedding's actual cost (stems, sundries, labour, delivery miles) is compared against your original quote so you can see, wedding by wedding, where your margin really lives.

That data feeds the year's reporting. By season-end you have a clean view of average wedding value, margin by event type and busiest weekends. The numbers you need to price next year's bookings with confidence instead of guesswork.